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Wedding seating chart template: pick your guest count, then seat everyone

Seven reception layouts for 30 to 160 guests, sized by guest count and table style. Filter by how many people you're inviting, the tables your venue has and where the two of you sit. Each template opens in the designer, ready for your guest list, with no account needed.

Guests
Tables
Couple's table

Showing 7 of 7 wedding templates

Wedding seating chart templates by guest count

Every range is a starting point. Add or remove tables in the designer until the seat count matches your RSVPs. You can drag the tables in each preview, too.

CT Bar Sweetheart Table 1 2 1 1 2 3 4 5 6 7 8 2 1 2 3 4 5 6 7 8 3 1 2 3 4 5 6 7 8 4 1 2 3 4 5 6 7 8 5 1 2 3 4 5 6 7 8 6 1 2 3 4 5 6 7 8

Intimate Celebration

30–60 guests

Small & intimate

A sweetheart table plus 6 round tables of 8 — cozy without feeling cramped.

Suits:
Couples with a short guest list who want every table close to them.
Reception:
A restaurant room, a small garden marquee or a boutique hotel.
The couple:
You two sit at a sweetheart table at the top of the room, facing six rounds of 8.
Dance Floor Bar Top Table 1 2 3 4 5 6 7 8 9 10 Left 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Right 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

U-Shape

30–50 guests

U-shape

A 10-seat top table joined by two long legs seated on both sides.

Suits:
Small dinners where everyone should see everyone, including speeches.
Reception:
A private dining room, a long barn or a rehearsal dinner.
The couple:
You sit at the centre of the top table, the base of the U. See who sits where at the top table.
Dance Floor Photo Booth Bar Sweetheart Table 1 2 1 1 2 3 4 5 6 7 8 9 2 1 2 3 4 5 6 7 8 9 3 1 2 3 4 5 6 7 8 9 4 1 2 3 4 5 6 7 8 9 5 1 2 3 4 5 6 7 8 9 6 1 2 3 4 5 6 7 8 9 7 1 2 3 4 5 6 7 8 9 8 1 2 3 4 5 6 7 8 9

Modern Sweetheart

60–80 guests

Sweetheart + rounds

8 rounds of 9 ringing the dance floor, with a sweetheart table for two.

Suits:
Couples whose wedding party has partners they don't want to split up.
Reception:
A square hall or ballroom with the dance floor in the middle.
The couple:
A sweetheart table for two faces the dance floor, with eight rounds of 9 around it.
Bar Top Table 1 2 3 4 5 6 7 8 9 10 A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 B 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 C 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 D 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Long Table Banquet

60–90 guests

Long banquet

Family-style long tables in rows, headed by a 10-seat top table.

Suits:
Family-style dinners with sharing platters down the middle.
Reception:
A barn, a long hall or a garden marquee.
The couple:
You sit at a 10-seat top table facing the room. Here is the usual top table order.
Dance Floor DJ Bar Head Table 1 2 3 4 5 6 7 8 1 1 2 3 4 5 6 7 8 9 2 1 2 3 4 5 6 7 8 9 3 1 2 3 4 5 6 7 8 9 4 1 2 3 4 5 6 7 8 9 5 1 2 3 4 5 6 7 8 9 6 1 2 3 4 5 6 7 8 9 7 1 2 3 4 5 6 7 8 9 8 1 2 3 4 5 6 7 8 9 9 1 2 3 4 5 6 7 8 9 10 1 2 3 4 5 6 7 8 9

Classic Rounds

80–110 guests

Top table + rounds

10 round tables of 9 around a central dance floor, plus a head table.

Suits:
A traditional reception with a head table and a full dance floor.
Reception:
A banquet hall or a hotel ballroom.
The couple:
You sit at the head table with the wedding party. See the head table seating order.
Dance Floor Head Table 1 2 3 4 5 6 7 8 Family A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Family B 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 1 2 3 4 5 6 7 8 9 10 2 1 2 3 4 5 6 7 8 9 10 3 1 2 3 4 5 6 7 8 9 10 4 1 2 3 4 5 6 7 8 9 10 5 1 2 3 4 5 6 7 8 9 10 6 1 2 3 4 5 6 7 8 9 10 7 1 2 3 4 5 6 7 8 9 10 8 1 2 3 4 5 6 7 8 9 10

Rounds + Family Tables

100–130 guests

Mixed

Two long family tables flanked by 8 rounds of 10 and a head table.

Suits:
Big families who want to sit together, with friends at rounds.
Reception:
A large hall, a ballroom or a big marquee.
The couple:
You sit at a head table, with the two long family tables close by. See top table order.
Stage Dance Floor Head Table 1 2 3 4 5 6 7 8 9 10 1 1 2 3 4 5 6 7 8 9 10 2 1 2 3 4 5 6 7 8 9 10 3 1 2 3 4 5 6 7 8 9 10 4 1 2 3 4 5 6 7 8 9 10 5 1 2 3 4 5 6 7 8 9 10 6 1 2 3 4 5 6 7 8 9 10 7 1 2 3 4 5 6 7 8 9 10 8 1 2 3 4 5 6 7 8 9 10 9 1 2 3 4 5 6 7 8 9 10 10 1 2 3 4 5 6 7 8 9 10 11 1 2 3 4 5 6 7 8 9 10 12 1 2 3 4 5 6 7 8 9 10 13 1 2 3 4 5 6 7 8 9 10 14 1 2 3 4 5 6 7 8 9 10

Grand Ballroom

130–160 guests

Round tables

14 round tables of 10 with a stage, central dance floor, and head table.

Suits:
Large weddings with a band or speeches from a stage.
Reception:
A ballroom or an events venue with a stage.
The couple:
You sit at the head table in front of the stage. See the head table seating order.

Which wedding seating chart template fits your reception?

Start from your guest count, then check the room. Not sure how many fit at each round? See how many guests fit at a round table.

GuestsRoomTemplateRound tablesLayout
30–60 guestsA restaurant room, a small garden marquee or a boutique hotel.Intimate CelebrationNoneSweetheart Table + 6 round tables · 50 seats
30–50 guestsA private dining room, a long barn or a rehearsal dinner.U-ShapeNoneTop Table + 2 rectangle tables · 50 seats
60–80 guestsA square hall or ballroom with the dance floor in the middle.Modern SweetheartNoneSweetheart Table + 8 round tables · 74 seats
60–90 guestsA barn, a long hall or a garden marquee.Long Table BanquetNoneTop Table + 4 rectangle tables · 82 seats
80–110 guestsA banquet hall or a hotel ballroom.Classic RoundsNoneHead Table + 10 round tables · 98 seats
100–130 guestsA large hall, a ballroom or a big marquee.Rounds + Family TablesNoneHead Table + 2 rectangle tables + 8 round tables · 120 seats
130–160 guestsA ballroom or an events venue with a stage.Grand BallroomNoneHead Table + 14 round tables · 150 seats

Between two templates? Pick the one with spare seats and remove a table. Your venue's floor plan wins over any template, so check where the doors, bar and dance floor sit before you seat anyone. The wedding floor plan guide covers spacing and room shapes.

How to fill in your wedding seating chart template

  1. Import your guest list. Upload a spreadsheet or CSV, or bring your list over from a wedding website. Here is how to import a guest list from The Knot, Zola or Joy. Give each guest their own row, plus-ones included.
  2. Place the couple's table. Decide between a sweetheart table and a head table first, because it fixes the front of the room. If you are torn, compare head table vs sweetheart table.
  3. Seat family and the wedding party. Parents, grandparents and the wedding party go nearest to you. Give divorced parents their own tables at the same distance. Our wedding seating etiquette guide covers the tricky cases.
  4. Fill the rest by group. Seat whole friend groups together: university friends, work friends, neighbours. Drag a group onto a table, then move single guests next to someone they know. Leave one or two spare seats for late RSVPs.
  5. Print or share. Export a PDF for the venue and your welcome sign, or send your planner a live link. For the display itself, see these wedding seating chart display ideas.

For the long version, with timings and what to do about late RSVPs, read how to create a wedding seating chart.

Open a template and see your reception in 3D

Walk around your room before the day: every table, chair and guest where you put them, with the dance floor and bar in place. The 3D seating chart comes with Pro, Collaborate and Event & Venue Manager.

A wedding reception in SeatPlan.io's 3D view: round tables with guests in wooden chairs, a dance floor, a DJ booth and a bar

What every wedding seating chart template needs

A good template gives you a guest list, a table layout that matches your venue, a seat for every guest and a version you can share. Check yours has these six.

  • Table numbers or names

    Every table on the chart matches the card on the real table, so guests and staff agree on which is which.

  • Guest names, one per seat

    Plus-ones and children get their own seat. Write "Guest of" when you don't know a name yet.

  • Meal choices

    Each guest's meal and dietary needs, counted per table, so the caterer can plate the right dishes.

  • Accessibility seats

    Seats near an exit and the restrooms for guests who use a wheelchair or a walker, with room to pull up.

  • A vendor table

    Seats for the photographer, the DJ or band and the coordinator, away from the dance floor speakers.

  • A kids' table

    Children over about 6 often enjoy their own table, near their parents and away from the bar.

Standard table sizes

60-inch round

Seats 8

The most common reception table, with room for place settings and a centrepiece.

72-inch round

Seats 10

Good for big families. It is a little harder to talk across.

8-foot banquet table

Seats 8 to 10

Four a side, plus one at each end. Line several up for family-style dining.

Plan for comfort, not the maximum. Leave at least 60 inches between tables so servers can pass, 24 inches behind each chair when it is pulled out, and 36 inches from the walls. The test of a good template: when a guest changes tables a week before the wedding, you update one place, and the counts follow.

Prefer a spreadsheet or a printout?

Keep the list in a spreadsheet

Each layout above also comes as a wedding seating chart template for Excel and Google Sheets, with guest, table, menu and kitchen sheets that count seats and meals. It imports straight back into the designer.

Sketch it on paper

Print the blank layout for a venue walk-through or to pencil in names. Every layout has an A3 PDF in our printable seating chart templates (PDF).

Ceremony and display templates

Wedding seating chart template FAQ

Where can I find a wedding seating chart template?

You can start from a template in an online seating chart designer, download a printable PDF, or use an Excel or Google Sheets version. SeatPlan.io offers seven wedding layouts for 30 to 160 guests that open in its designer, plus printable PDFs and spreadsheet versions. Pick the layout closest to your guest count and room.

Which wedding seating chart template should I use for my guest count?

Match the template to your guest count and room shape. Around 50 guests suits an intimate layout or a U-shape, 60 to 90 suits long banquet tables or rounds with a sweetheart table, and 100 or more suits classic rounds or a ballroom layout. Then adjust table numbers to your venue's real floor plan.

What is the best way to make a seating chart for a wedding?

Start with your final guest list, grouped by family and friendship circles. Place the couple's table first, then parents and the wedding party nearby, then fill the remaining tables group by group. An online template lets you drag guests between tables, catch conflicts early, and print or share the finished chart with your venue.

Is there an app for a wedding seating chart?

Yes. SeatPlan.io runs in the browser on a phone, tablet or computer, so there is nothing to install. Open a wedding template, import your guest list and drag guests onto seats. Paid plans add saving, a PDF with every name, a live link for your partner or planner, and the 3D view.

What is the cheapest way to make a wedding seating chart?

The cheapest route is a template you fill in yourself: a spreadsheet, a printable PDF, or an online designer you can plan in without paying. Keep the chart digital until RSVPs close so late changes don't mean reprinting anything, then spend only on the display, such as a printed board or a mirror.

Should a wedding seating chart be alphabetical or by table?

Alphabetical charts are faster for guests at weddings over about 100 people, because each person finds their own name without scanning every table. Charts listed by table suit smaller weddings and look tidier on a display. Either way, include table numbers that match the cards on the tables and print names large enough to read.

Start from a wedding template

Open the designer and pick a layout, or start from a blank room. For planning help beyond templates, see the wedding seating chart guide or the seating chart maker.

Open the designer