Loved by couples worldwide · Last updated February 2026
Wedding seating without the stress
Drag tables, drop guests, done. Import your list, visualize your room, and export a chart your venue will love — no spreadsheet headaches required.
“Took me 6 hours on paper. Took me 11 minutes on SeatPlan.” — Sarah
A wedding seating chart is a visual plan that assigns every guest to a specific table and seat at your reception. SeatPlan.io is a free online wedding seating chart maker with drag-and-drop table placement, CSV guest list import, real-time collaboration with your wedding planner, and print-ready PDF exports.
Three steps. That's it.
No complicated software, no learning curve. Professional seating arrangements in the time it takes to drink a coffee.
1. Add your tables
Drag round tables, rectangles, or chair rows onto your canvas. Position them exactly where they'll sit in your venue.
2. Drag in your guests
Import your list from a spreadsheet or type names directly. Drag each guest to their seat — swap and rearrange in seconds.
3. Export and celebrate
Download A3 PDFs for your venue, Excel lists for catering, or share a live link with your wedding planner.
How to create a wedding seating plan
Whether this is your first event or your fiftieth, our wedding seating plan maker walks you through the process.
Start by opening the free designer. Add tables that match your venue: rounds for dinner service, rectangles for head tables, or chair rows for the ceremony. Each table automatically generates the right number of chairs.
Next, build your guest list. Paste names from a spreadsheet or import a CSV with dietary notes and special requirements. Then simply drag each guest onto a chair. The interface highlights open seats so you never accidentally double-book.
When you are happy with the arrangement, upgrade to export a print-ready PDF, a detailed Excel breakdown, or individual seat assignment cards for your stationery. Wedding planner bugging you for updates? Point them to the Event Manager plan and you could be live-collaborating with them and the rest of your family.
Why couples choose SeatPlan.io
Purpose-built for weddings, not a generic diagram app. Here's what makes the difference.
Place tables anywhere
No grids, no snapping — drag tables exactly where they'll go in your venue. Rotate, resize, and reposition with simple gestures.
“I tried all the other services, none of them even come close.” — Nicci
Handle the chaos
200 guests, 8 dietary needs, 4 wheelchairs — tag everything, import from spreadsheets, and reorganize when RSVPs change.
“200 guests, 8 dietary needs, 4 wheelchairs — all sorted.” — Rebecca
Exports your venue will love
Generate A3 PDF floor plans, Excel seat lists for catering, and printable name cards — everything your coordinator needs in one click.
Design free, pay when ready
The full designer is free with no limits. Only upgrade when you want to save your work or export professional prints.
Wedding seating FAQs
How many guests can I seat with this wedding seating chart maker?
There is no guest limit. Whether you are planning an intimate gathering of 20 or a grand celebration of 300+, the drag-and-drop maker handles any size guest list with ease.
Can I try the wedding seating chart tool without signing up?
Yes! You can start designing your wedding seating chart immediately with no account required. The full drag-and-drop designer is available for free. You only need to sign up when you want to save your work or export your plan.
What table shapes are available for my wedding seating plan?
You can choose from round tables, rectangular banquet tables, chair rows for ceremony seating, and custom areas for dance floors, stages, or bars. Every element is fully resizable and rotatable to match your venue layout.
Can I use SeatPlan.io as a free seating chart template?
Yes! Our wedding seating chart tool works like a customizable template. Start with a blank canvas or configure table layouts to match your venue. The seating arrangement tool is free to use — you only pay when you want to save or export your table plan.
How many guests fit at a round wedding table?
A standard 60-inch round table seats 8 guests comfortably. A 72-inch round seats 10, and a 48-inch round seats 6. Allow 24 inches per person around the table edge. In SeatPlan.io, set any seat count per table and chairs adjust automatically.
How far apart should tables be at a wedding reception?
Leave at least 60 inches (5 feet) between table edges for comfortable guest movement. For wheelchair access or waiter service, increase to 72 inches. Keep tables 36 inches from walls. The SeatPlan.io canvas helps you visualize spacing at scale.
How long does it take to make a wedding seating chart?
With SeatPlan.io, most couples seat 100 guests in 30 to 60 minutes using CSV import and drag-and-drop. Paper methods typically take 4 to 6 hours for the same count. Digital tools also make last-minute RSVP changes painless.
Wedding planning guides
Ready to skip the spreadsheet?
Join thousands of couples who've planned their reception with SeatPlan.io. Start designing for free — no signup required.
Start your seating chart