Measure once, build once. When the Johnsons book the same ballroom the Smiths used in March, you don't start from scratch—you clone the template and tweak the table count. That 45-minute setup? Now it's 45 seconds.
Got a photo of the planner's printout, a PDF banquet sheet, or the venue's CAD file? Upload it and SeatPlan.io builds the layout for you. AI reads tables, seat counts and areas from images and PDFs; DXF files come in to exact scale—so you start seating guests instead of redrawing the room.
Your couple sends a spreadsheet with 147 names. You import it in one click, drag tables to match their vision, and start dropping guests into seats. Dietary restrictions? VIP tables? Notes on family dynamics? It's all right there.
Send your couple a link. They see exactly what you see, drag their guests around, and you watch the changes appear in real time—lock the head table so they don't accidentally seat the bride's parents next to the ex-spouse.
One link, instant access. No logins for your clients.
Let clients view only, or give them full editing rights.
Lock the top table. Let clients arrange the rest.
See exactly when clients open and edit their chart.
View-only, full edit, or check-in-only for door staff—set access to match each person's role.
See where clients are looking and what they're moving, with updates that appear without a refresh.
When you send a collaboration link, you choose what that person can do: view only, full editing, or check-in only for door staff who should mark arrivals without moving tables. Optional guest check-in on the full chart stays under your control—configure it invite by invite.
Stop passing one password around the office. Add seats to your subscription and every coordinator signs in as themselves — landing in the same dashboard, with the same templates and events. The events you've already built? Already there. Nothing to migrate.
Seats are a per-seat add-on to your Event Manager plan and follow its billing cycle — monthly plan, monthly seats; annual plan, annual seats. You stay the admin: people and billing in one place.
Whether you plan 6 weddings a year or 60, the price stays the same.
Templates, collaboration, guest check-in, unlimited events.
Event Manager is event seating software for wedding planners, venues, and event professionals. You build reusable venue templates, clone them into unlimited dated events, collaborate with clients on the live chart, and check guests in on the day — all in one subscription.
Yes. AI floor plan import turns a photo, screenshot, or PDF of a floor plan into an editable seating chart. Event Manager also supports exact-scale CAD (DXF) imports, so precision venue templates match the real room dimensions.
You choose. Share a collaboration link and clients can arrange guests on the live chart while you keep control: set the whole chart to view-only, or lock specific tables and areas so the layout stays fixed while seating stays editable. Changes sync in real time.
Give your door team a check-in link — they mark guests as arrived from any phone, no accounts needed. You can also print a QR seat-finder sign so guests look up their own table as they walk in.
Probably not. Event Manager is a monthly subscription built for professionals running multiple events. If you are planning one wedding, start with the free designer — the one-time Pro upgrade covers watermark-free exports for a single event.
“I used to spend an hour setting up each ballroom diagram. Now I clone the template and I'm done in 5 minutes.” Sarah — wedding planner
You don't need to migrate everything over. Use SeatPlan.io for your next event and see if it actually saves you time. Most planners recoup the subscription cost on the first wedding.
Get started with Event Manager