Event seating chart maker
Draw the ballroom, drop twelve rounds of ten, name the sponsor tables and drag 120 attendees into their seats. Free to start, nothing to install, and a print-ready PDF for the venue once the plan is final.
As seen in Mashable“7 best wedding planning apps for 2026 couples”
“200 guests. 8 dietary requirements. 4 wheelchair users. 1 complicated family tree. SeatPlan.io handled all of it seamlessly. The best tool I've used for complex events.”
Why the spreadsheet stops working
A wedding has one room and one dinner. A conference has a hall, a dinner and a drinks reception, and every one of them has names that matter.
Their logo is on the banner and their table is a number in a spreadsheet. You rebuild the list by hand before you reply.
The reserved rows are a note on a printout. On the morning, three people sit in the CEO's seat.
Three files, three sets of names, and a guest who moved tables in one of them.
Keynotes and panels
Add a block of chair rows either side of the aisle, set the count per row, and seat the reserved rows by name so the front of the hall is decided before the doors open. The same chart holds the registration desk, the stage and the coffee station, so the room reads the way it will on the day.
Ceremony, dinner, cocktails
Ceremony rows, dinner rounds and cocktail high-tops sit on one canvas, so a guest who moves tables moves once. Every guest keeps their dietary needs and notes wherever you seat them, and the guest list export comes out grouped by table for the caterer.
Yes. Open the designer, draw the room, import the guest list and seat everyone without an account. The one-time Pro upgrade saves the chart, exports the PDF and prints full names on the chairs; Collaborate and Event Manager add the live collaboration and multi-event features professionals use.
Yes. Rounds, banquet tables, sweetheart and head tables, chair rows and blocks, plus named areas for the stage, registration desk, AV, bar and dance floor all sit on the same canvas. A sponsor table is just a table with the sponsor's name as its label.
Yes. Import a CSV or Excel file and the names arrive with their dietary needs, notes and groups. Drag each name onto a seat. Reseating two people later takes one drag.
A print-ready PDF of the chart with every guest's full name on their chair, and a guest list export grouped by table with seat numbers and dietary requirements. Both are stamped with the date they were generated, so the venue knows which version is current.
Yes on the Collaborate plan and on Event Manager. Share one live link; they see the same chart and every move appears on your screen as it happens. Event Manager adds an access level per invite, from full editor to view-only, and lets you lock tables so the layout stays fixed while the seating changes.
When you run more than one event in the same room. Event Manager saves the room as a template, clones it for every booking, adds a workspace per event with a checklist and run sheet, and gives the door team a check-in-only link.
Event Manager