Table plan generator · UK, Ireland & Australia
Free table seating plan generator
Make your wedding or event table plan online. Drag round and long tables into place, set up the top table, then seat every guest from your list.
SeatPlan.io is a free table plan generator (Americans call it a seating chart maker) with drag-and-drop tables, CSV guest import and print-ready exports. Design the full plan with no signup, and pay only when you want to save it or export a clean PDF.
How to make a table seating plan
Four steps from guest list to a plan your venue can set up from.
- 1
Count guests and choose table sizes
Divide your guest numbers by the seats per table, then add a spare table for late changes. A 5ft round seats 8 to 10 guests and a 6ft round seats 10 to 12. Ten to a table keeps conversation easy without crowding.
- 2
Pick round or long tables
Round tables let everyone talk across the table and suit most wedding breakfasts. Long banqueting tables fit more guests into a narrow room and give a relaxed, family-style feel. You can mix both in one plan.
- 3
Place the top table first
Put the top table against the focal wall, facing the room, then work outwards. Close family sit nearest the top table, friends further back, and anyone who needs step-free access near an exit.
- 4
Seat guests table by table
Import your guest list, then drag people onto seats. Keep couples and friendship groups together, note dietary requirements as you go, and check every table has a mix that will get along.
Not sure who sits where on the top table? Read our wedding top table order guide.
Everything a wedding table plan needs
Visual layout first — not a spreadsheet pretending to be a room.
Drag-and-drop table plan
Move rounds, long tables and special areas until the room matches your venue, including the dance floor and bar.
Guest list to seats
Import a CSV, then drag guests onto tables. Search by name when you are rearranging.
By-table or A–Z display
Assign once, then export a by-table plan for the easel or an alphabetical guest list for the entrance.
Share with venue & planner
Send a live link or export a print-ready PDF when the list stops moving.
Related guides and tools
Table seating plan FAQs
What is a table seating plan?
A table seating plan shows which table each guest sits at, and often which seat. In the UK, Ireland and Australia it is usually called a table plan; in the US it is a seating chart. It is the same document either way.
How many guests should sit at each table?
Most wedding table plans seat 8 to 10 guests at a 5ft round table, or 10 to 12 at a 6ft round. Long banqueting tables seat two guests per 6ft section on each side, plus one at each end if there is room.
Should I use round or long tables for a wedding table plan?
Round tables are better for conversation and suit most venues. Long tables seat more people in a narrow room and look good for a rustic or family-style meal. The table plan generator lets you try both layouts before you tell the venue.
Where does the top table go, and who sits on it?
The top table faces the room, usually against the main wall. The couple sit in the centre with parents beside them and the best man and chief bridesmaid at the ends. Our top table order guide covers the traditional layout seat by seat.
Is the table plan generator free?
Yes. You can design the whole table seating plan free with no signup. Saving your plan and exporting a PDF need a one-time payment that covers 90 days.
Can I import my guest list into the table plan?
Yes. Upload a CSV or paste names from a spreadsheet, then drag each guest to a seat. Dietary requirements, meal choices and notes come across with the names.
Start your table seating plan free
No signup and nothing to download. Drag tables, seat guests and share the plan when it is ready.
Start designing for free