Built into SeatPlan.io · New
Email every guest their seat — straight to their wallet
One click sends each guest a private link to their table and an Add to Apple Wallet or Add to Google Wallet pass. Reseat someone and the pass on their phone updates by itself — no re-send, no re-scan. No app, no account, no reprinting escort cards.
Hi Ava,
You’re seated at Table 5 · Seat 12
Marlowe & James
Saturday, 12 September 2026
Table 5
Seat 12
Seating may change — tap below for the latest.
Sent on behalf of Marlowe & James via seatplan.io
Wallet
seatplan.ioTable 5
Seat 12
Event
Marlowe & James
Date
12 Sep 2026
Guest
Ava Bennett
Scan for latest seat
Guest seat notifications are included on Collaborate and Event Manager plans. The designer itself is free — build your layout first, send seats when you’re ready.
Guest seat notifications let an event owner email every seated guest their table and seat in one step. Each email carries a private link — and an optional Apple Wallet or Google Wallet pass — that reflects the live seating plan. Move a guest later and their link and pass update on their own, with no second email and nothing to reprint.
From finished plan to every phone
Three steps, all from the same tool you used to seat everyone.
1. Click “Email guests their seats”
From the guest list in the designer, hit one button. See who is ready, send a test to yourself, then send to everyone — with a daily cap and delivery tracking built in.
2. Guests get their seat + a pass
Each guest opens a private link showing their table, who else is seated there, and buttons to add the seat to Apple Wallet or Google Wallet — no app, no account.
3. Reseat anyone, anytime
Move a guest and the pass in their wallet updates itself — pushed straight to their phone — while the same link and QR show the new seat too. No re-send, no “please ignore my last email.”
The pass in their pocket
A seat that lives in Apple Wallet & Google Wallet
Cream, branded, and unmistakably yours — generated on demand from the current plan every time a guest saves it.
seatplan.ioTable 5
Seat 12
Event
Marlowe & James
Date
12 Sep 2026
Guest
Ava Bennett
Scan for latest seat
SeatPlan.ioEvent ticketMarlowe & James
12 Sep 2026
Section
Table 5
Seat
12
Ticket holder
Ava Bennett
Scan for latest seat
A QR labelled “Scan for latest seat” reopens the live seat page.
Updates in place when seats change — pushed to the phone, no re-download, no expired tickets.
Add it from the email or the seat page. Works from a public seat-finder link too.
Simple for guests. Considered underneath.
Always the current seat
Seating isn’t final until the doors open. Passes update in place the moment you save a change, and links read live data — a last-minute swap is effortless for you and invisible to the guest.
Private by design
Each guest link is a random private token. The page shows only their seat and tablemates’ names — never emails. Names and emails are never logged or sent to analytics.
Sent the careful way
Server-sent in a batch with per-guest de-duplication, a resend cooldown, bounce suppression, and a daily cap. Track delivered and opened per recipient as it happens.
Where it earns its keep
Weddings
Skip the paper escort cards. Every guest gets their table on their phone, and a no-show reseated at the last minute is one nobody notices.
Corporate galas & fundraisers
Assigned seating for hundreds without a printed board. A wallet pass at the door keeps the room moving and the check-in line short.
Conferences & banquets
Guests keep their seat in their wallet across the evening, and the QR always points at the latest arrangement if the plan shifts between courses.
Included on Collaborate & Event Manager
Seat notifications ship with the same plan that unlocks live collaboration and link sharing. No per-guest fees, no per-email charges.
For couples & small events
Collaborate
- Full designer + save & export for 90 days
- Real-time collaboration with up to 2 people
- Email seats + Apple & Google Wallet passes
For planners, venues & agencies
Event Manager
- Unlimited events, unlimited collaborators
- Reusable templates and to-scale layouts
- Email seats + Apple & Google Wallet passes
Common questions
Do guests need an app to save their seat?
No. The link opens in any phone browser — no download, no account. Saving to Apple Wallet or Google Wallet uses the wallet already built into the phone, so there is nothing to install.
What if I change someone's seat after emailing?
Nothing to resend. The pass already sitting in the guest's wallet updates by itself — Apple Wallet passes refresh via push notification and Google Wallet passes are updated directly — so the new table simply appears on their phone. The private link reads live seating data too, so re-opening it or scanning the pass QR always shows the current seat as well.
Do wallet passes update automatically, or do guests re-download?
They update automatically. When you move a guest, their Apple Wallet pass receives a push and refreshes in place, and their Google Wallet pass is updated the moment the change is saved. No re-download, no re-scan, no second email — though the pass QR always opens the live seat page as a backup.
Are both Apple Wallet and Google Wallet supported?
Yes. Guests on iPhone see Add to Apple Wallet; guests on Android see Add to Google Wallet. Each button appears only when that provider is available, so guests never see a dead button.
Can guests see other people's private details?
No. The guest page shows only that guest's own seat and the names of the people at their table — never anyone's email. Guest names and emails are never written to logs or sent to analytics.
Will the emails land in spam?
Emails are sent server-side through a batch email provider with a plaintext alternative, a List-Unsubscribe header, per-guest de-duplication, and bounce suppression. You can send a test to yourself first, then watch delivered and opened status per recipient.
Which plans include guest seat notifications?
Collaborate (for couples and small events) and Event Manager (for planners, venues, and agencies). The designer itself is free — build your seating plan first and add notifications when you're ready to send.
Put every guest’s seat in their pocket
The full designer is free. Email seats and wallet passes when you’re ready to send.