Gala seating chart software
Gala seating that lands every donor right
Major-gift placement, sponsor tiering, table host assignments. Drag, lock, share with the development team, and print A3 charts the venue can read in dim light.
A gala seating chart is the development director's most political document of the year. SeatPlan.io supports donor tier tagging, table host assignments, drag-and-drop placement, locked tables for committee review, and high-contrast PDF exports designed to be readable in low-light venues.
Three steps. That's it.
Built for the people doing the work, not the people selling the software.
1. Lay out the ballroom
Set room dimensions, drag in round tables of 8 or 10, position the stage and dance floor, and mark the major-gift section.
2. Place donors by tier
Import your donor list from CRM with giving level, table host, and pairing notes. Drag major gifts to front tables, then place table hosts and their guests.
3. Lock and circulate
Lock the major-gift tables before sharing the chart with the gala committee. Export A3 PDFs for the venue, Excel for the caterer, name cards for stationery.
Built for galas
The features that matter for this kind of event — not a generic toolkit.
Donor tiering
Tag each guest with giving level, table host relationship, and pairing notes. Filter to make sure the major-gift table has the development director's actual top 8.
Locked elements
Lock the head table, sponsor tables, or major-gift section before sharing. Committee members see the full chart but can only edit their assigned tables.
High-contrast exports
PDF exports tested for readability in dim ballroom lighting — venue staff can read table numbers from across the room.
CRM-ready CSV import
Pull donor lists straight from Raiser's Edge, DonorPerfect, or Salesforce with giving level, dietary, and pairing fields preserved.
Who uses this
- Nonprofit development directors planning annual galas
- Event committees managing major-donor placement
- Auction houses running gala fundraisers
- Hospitals and universities running multi-table benefits
Galas seating FAQs
Can I import donors from Raiser's Edge or Salesforce?
Yes. Export your donor list as CSV from any CRM with giving level, dietary, and pairing fields. SeatPlan.io imports the full record, ready to drag.
Can I lock the major-gift table before the gala committee reviews?
Yes. Lock specific tables, areas, or even individual seats before sharing. Committee members see the full chart but can only edit unlocked sections.
Are the PDFs readable in dim ballroom lighting?
Yes. The export uses high-contrast type and bold table numbers tested in dim-light venues so staff can navigate during the event.
Can SeatPlan.io track table hosts and pairings?
Yes. Tag each guest with their table host and pairing notes. Sort and filter to verify each major-gift table has the right host and pairing combination.
What does it cost for a 500-seat gala?
Free to design. £8 one-time covers save and export of one chart for 90 days, or £25/$25/€25 per month for unlimited galas with reusable venue templates and locked elements.
Other event types
The same designer, tuned for every kind of event.
Free to design — no signup
No table cap, no guest cap. Pay only when you save or export.
See the free seating chart maker →Ready to skip the spreadsheet?
Start designing for free — no signup required.
Plan your gala seating