Seating chart app · weddings & events
A free seating chart app that runs on any phone or laptop
Lay out your tables, drop in your guest list and seat everyone by dragging names. Open it in your browser, share it with your partner or planner, and print it when you’re done.
SeatPlan.io is a seating chart app that runs in your web browser. You design a floor plan of your venue, add your guests, and drag each guest to a table or seat. It works for weddings, rehearsal dinners, galas, fundraisers and corporate events, on a phone, a tablet or a computer, with nothing to install.
What you get in the app
Everything you need to go from a guest list to a printed seating chart.
Drag-and-drop tables
Round tables, long banquet runs, a head table, chair rows for the ceremony, plus the dance floor, bar and stage. Drag them into place and resize to fit your room.
Import your guest list
Paste names from a spreadsheet or upload a CSV, with meal choices and dietary notes if you have them. No retyping 150 names on a phone keyboard.
Search and seat
Search for a guest, drag them to a chair, and see at a glance who still needs a seat. Swap two people when an RSVP changes your plan.
Export and print
Print the seating chart, a guest list sorted by table or by name (PDF or Excel), and foldable place cards. Exports come with the paid plans.
Works on your phone, tablet and laptop
Open seatplan.io in Safari on an iPhone, Chrome on Android, or any browser on a laptop. On a phone the designer switches to a layout with two tabs: Guests for your list and Seating for the floor plan. Tap an empty chair and pick a name, or drag a seated guest to another chair with your finger.
Want it on your home screen? Use Add to Home Screen and it opens full screen, like an app. There is no App Store or Google Play listing to find, and no updates to install.
Two honest notes. The app needs an internet connection. And a big room with 30 tables is faster to lay out on a laptop or tablet. Most people build the plan on a bigger screen, then use their phone to move a late RSVP or check a table at the venue. Once you save to an account, the chart is on every device you sign in on.
Plan it together with your partner or planner
Seating is rarely a one-person job. On the Collaborate plan you invite up to two people, such as your partner and your planner, and you all edit the same chart at the same time. You see each other’s cursors and changes as they happen, so nobody is working from last week’s spreadsheet. There is no file to email back and forth, and nobody has to install anything to join.
The collaboration lesson shows how inviting and live editing work, step by step.
Guests find their own seat
Your seating chart can do more than hang on an easel. With a QR code seating chart, you print one sign for the entrance. Guests scan it with their phone camera, type their name and see their table. No app, no account. You can also send each guest an Apple or Google Wallet pass with their seat before the day. Both come with Collaborate and Event & Venue Manager, and the seat finder lesson walks through setting it up.
Browser app vs app-store seating apps
App-store seating apps can be handy for a small chart on one phone. Here is where a browser app differs.
| SeatPlan.io (browser) | Typical app-store apps | |
|---|---|---|
| Install | SeatPlan.ioNothing to install. Open seatplan.io in Safari, Chrome, Edge or Firefox. | App-store appsDownload from the App Store or Google Play on every device that needs it. |
| Screen size | SeatPlan.ioPhone, tablet, laptop or desktop. The same chart on each. | App-store appsBuilt for a phone or tablet. Many have no laptop version. |
| Collaboration | SeatPlan.ioShare a link. Your partner or planner edits the same chart live on Collaborate and Event & Venue Manager. | App-store appsUsually one device. Sharing often means sending a screenshot or a file. |
| Printing and export | SeatPlan.ioSeating chart PDF, guest list as PDF or Excel, and place cards on paid plans. | App-store appsVaries by app. Often an image or a basic PDF. |
| Guests finding seats | SeatPlan.ioQR seat finder and Apple or Google Wallet seat passes on Collaborate and Event & Venue Manager. | App-store appsRarely included. Guests would need the app too. |
| Price | SeatPlan.ioFree to design. Pro and Collaborate are one-time payments. Event & Venue Manager is monthly. | App-store appsFree download, then in-app purchases or a subscription for the useful parts. |
See how SeatPlan.io compares with the Wedding Seating Chart Planner app and other tools on the alternatives hub.
A wedding seating chart app
Most people who open this app are planning a wedding. Start with your venue’s tables, keep couples and families together with guest groups, and seat the head table first. For wedding-specific tips, start at our wedding seating chart app home page or the wedding seating chart maker.
For planners and venues
If you seat events for clients, the same app scales up. Event & Venue Manager gives you unlimited events, reusable templates and unlimited collaborators, so a client can review the plan from a link. Venues can also publish their floor plan for planners to start from.
Seating chart app FAQs
Is there a free seating chart app?
Yes. SeatPlan.io's full designer is free in your browser with no signup and no table or guest cap. You pay only when you want to save your chart, export or print it, or share it with someone else. Pro and Collaborate are one-time payments, not subscriptions.
Do I need to download anything?
No. SeatPlan.io is a web app, so you open it in the browser you already have. If you want an icon on your phone, use Add to Home Screen and it opens full screen like an app. There is no App Store or Google Play download.
Does it work on iPhone and Android?
Yes. The designer has a phone layout with separate Guests and Seating tabs, and it runs in Safari on iPhone and Chrome on Android. It needs an internet connection. Big floor plans with dozens of tables are quicker to lay out on a laptop or tablet, then you can check and tweak them on your phone.
Can two people edit the same seating chart?
Yes, on the Collaborate plan. Invite up to two collaborators, such as your partner and your planner, and everyone edits the same chart in real time. Event & Venue Manager, the plan for planners and venues, has no collaborator limit.
Can guests look up their seat on their phone?
Yes. Collaborate and Event & Venue Manager include a QR seat finder. Print the QR sign for the entrance, and guests scan it with their phone camera, type their name and see their table. They do not need an account or an app.
Can I print or export my seating chart?
Yes, on Pro, Collaborate and Event & Venue Manager. Export the floor plan as a print-ready PDF, the guest list as a PDF or Excel file sorted by table or by name, and foldable place cards. The free designer lets you build the whole chart before you decide.
What is the best seating chart app for weddings?
Look for four things: a real floor plan you can drag tables around, guest list import, a way for your partner or planner to edit with you, and printable exports. SeatPlan.io covers all four in the browser, adds a guest seat finder, and is free to try without an account.
Can I use it offline?
No. SeatPlan.io needs an internet connection to open and to save. Once you save your chart to an account, it is available on every device you sign in on.
Related
Open the seating chart app
Nothing to download and no signup to start. Build the whole chart free, then decide.