Conference seating chart software
Conference seating that respects the agenda
Keynotes, breakouts, banquet dinners. Set the room, drag chair rows or round tables, tag attendees by track, and export charts every venue and AV crew can read.
Conference seating ranges from theatre-style chair rows for keynotes to round-table banquets for closing dinners. SeatPlan.io supports drag-and-drop chair rows, classroom and theatre presets, round-table banquet layouts, scaled venue dimensions, and CSV import from registration platforms with attendee tracks and dietary fields.
Three steps. That's it.
Built for the people doing the work, not the people selling the software.
1. Set the room mode
Theatre rows for keynotes, classroom rows with desks for sessions, or round tables for banquets — pick the preset closest to your venue setup.
2. Import attendees
Pull the CSV from your registration platform with track, role, and dietary. Drag attendees onto chairs or tables, filtering by track to keep cohorts together.
3. Export per session
Save a chart per session — keynote, breakouts, banquet dinner. Export A3 PDFs for venues, Excel for catering, share live links with the AV crew.
Built for conferences
The features that matter for this kind of event — not a generic toolkit.
Theatre, classroom, and banquet presets
Common conference room modes one click away — and you can switch between them as the agenda shifts through the day.
Track-based filtering
Tag attendees with track, role, or sponsor tier. Filter by track to keep cohorts together across breakouts.
Multi-session charts
Save a separate chart per agenda block. Reuse the room layout as a template across sessions and just swap which attendees fill which seats.
Registration platform handoff
CSV import from Eventbrite, Cvent, Hopin, Splash, or any platform that exports a list. Custom fields preserved.
Who uses this
- Conference programmers running multi-track events
- Corporate offsites with breakout sessions
- Academic conferences with banquet dinners
- Sales kickoffs with assigned-seat keynotes
Conferences seating FAQs
Can I save a chart per session?
Yes. The Event Manager tier includes unlimited charts per event — keynote, breakouts, banquet, closing reception — each with its own layout and attendee assignment.
Does it support theatre-style chair rows?
Yes. Drag chair rows of any length and width. Auto-numbered seats for assigned-seating keynotes, or unnumbered for first-come-first-served sessions.
Can I import attendees from Cvent, Eventbrite, or Hopin?
Yes. Export attendees as CSV from any registration platform and import into SeatPlan.io. Track, role, dietary, and custom fields preserved.
Can the AV team see the chart live?
Yes. Share a link and the AV crew, venue, and committee see the live chart in their browser — no PDF re-sends every time you adjust.
What's the cost for an annual conference?
£25/$25/€25 per month for the Event Manager tier with unlimited events, reusable venue templates, and granular committee permissions — the right fit for repeat conferences.
Other event types
The same designer, tuned for every kind of event.
Free to design — no signup
No table cap, no guest cap. Pay only when you save or export.
See the free seating chart maker →Ready to skip the spreadsheet?
Start designing for free — no signup required.
Plan conference seating