SeatPlan.io
Privacy & Data Protection

Privacy Policy

Last updated: 8 October 2025

Privacy Policy

This Privacy Policy explains how ZNZ Systems Ltd. ("we," "our," "us") collects, uses, and protects your personal data when you use SeatPlan.io - our web application (the "Service").

1. Information We Collect

If you do not sign up:

  • Your seating chart is stored only in your browser's local storage. It is automatically deleted at midnight and never transmitted to our servers.

If you sign up for an account:

  • We collect the following guest information you choose to enter:
  • • Name
  • • Email address
  • • Dietary requirements
  • • Comments
  • We also collect your account details through Clerk, our authentication provider.

2. How We Use Your Information

We use your information to:

  • Provide and save your seating charts.
  • Allow you to manage guest lists and event planning.
  • Authenticate and secure your account.

We do not sell, rent, or share your data with advertisers.

3. How Long We Keep Your Data

  • Guest data is stored for 7 days after the expiry of your access.
  • If you do not extend your account, we delete your Clerk account and all associated guest data immediately.
  • If you have not signed up, your data is deleted automatically at midnight from your browser.

4. Legal Basis for Processing (GDPR)

We process personal data on the following bases:

  • Contract: to provide you with the Service when you sign up.
  • Consent: when you voluntarily enter guest details into the application.

5. Your Rights

Under GDPR, you have the right to:

  • Access a copy of your personal data.
  • Request correction or deletion.
  • Restrict or object to processing.
  • Request portability of your data.

You may exercise these rights by contacting us at info@znzsystems.com.

6. Data Security

We apply technical and organizational measures to protect your data, including encryption at rest and in transit. Authentication is handled by Clerk, and your data is stored in a secure Neon Postgres database hosted in Frankfurt.

7. Third Parties

We only share data with essential service providers acting as data processors:

  • Clerk – user authentication and account management.
  • Neon Postgres (Frankfurt) – database storage for guest information.
  • AWS Amplify (Frankfurt) – hosting and compute services.

All providers comply with GDPR and implement adequate safeguards.

8. International Transfers

We aim to keep your data within the EU/EEA. If data is transferred outside the EU/UK, we use Standard Contractual Clauses (SCCs) or other legally required safeguards.

9. Contact Us

For questions or to exercise your GDPR rights, contact us at:

Email: info@znzsystems.com