“I had my entire 120-person wedding seated in under 30 minutes.”
Jennifer
NewSeatPlan.io for non-profits: charities get a free, co-branded Event & Venue Manager workspace for a year. Apply now →
What is SeatPlan.io?
A seating chart is a visual diagram showing where guests sit at an event. SeatPlan.io is a free online seating chart maker that lets you create drag-and-drop seating arrangements for weddings, corporate events, and gatherings of any size. No signup required — start designing immediately.
Features include round and rectangular tables, guest list import via CSV, real-time collaboration, PDF and Excel export, and progressive web app support for any device. Plans range from free to the monthly Event & Venue Manager subscription for professional event planners.
Page content last reviewed: April 2026.
NewSeatPlan.io goes 3D
Seating chart maker · weddings & events
Everybody
gets a seat.
- Events planned
- 3,100+
- Tables arranged
- 45K+
- Guests seated
- 330K+
Live · Table 1
FIG. 01 / 01
Exhibit A
The happiest chair on the internet, mid-welcome.
Drag tables, drop guests. No spreadsheets, no signup, no learning curve.
WeddingWedding seating chart
EventFloor plans, PDF export & live share
- Events planned
- 3,100+
- Tables arranged
- 45K+
- Guests seated
- 330K+
Drag. Drop.
Done.
1
Place tables anywhere
Drag tables, chairs, and staging wherever you want them. Your table seating plan matches your venue, not someone else's template.
2
Import your guest list
Upload from a spreadsheet, tag dietary needs and notes, then drag guests to seats in seconds.
3
Export everything
A3 PDFs your venue will love, Excel seat lists for catering, and printable name cards for place settings.
4
Share at the door
Print a QR sign so guests scan and find their own table — or email each guest their seat as an Apple or Google Wallet pass. No app, no account.
Planning a wedding? Start with the wedding floor plan, then our guides cover the wedding table layout for dinner and the wedding ceremony seating plan for the vows. Want a head start? Open one of our editable table seating chart templates and change it to fit your room. Keeping the guest list in a spreadsheet? Start from our Excel & Google Sheets seating chart templates.
200 guests. 8 dietary requirements. 4 wheelchair users. 1 complicated family tree. SeatPlan.io handled all of it.
Rebecca
One dashboard,
For wedding planners, venues, and corporate teams who manage multiple events — and collaborate with the people involved.
Turn any floor plan into a seating chart. Upload a photo or PDF and AI builds the layout for you — a real head start you review in the designer. Every plan includes AI imports, and the free designer lets you try one; Event & Venue Manager adds exact-scale CAD/DXF (see how the AI floor-plan import works). Weighing tools? Read our event floor plan software comparison.
Set up a venue once
Build a template, reuse it for every event. Never start from scratch.
Share, don't email
Send clients a link. They see updates live, make changes you approve, and nobody loses track of the latest version.
Everyone on the same page
Real-time collaboration. Your team edits together, no stepping on toes.
Smooth arrivals at the door
Issue a check-in link for the team running the door, a QR sign so guests find their own table, or wallet passes that update themselves when seats change — names and status without exposing your full layout.
What people say.
“The collaboration feature is a game-changer. No more back-and-forth emails.”
Rachel
“I tried all the other services. None of them even come close.”
Nicci
“6 hours on paper. 11 minutes on SeatPlan.io.”
Sarah
“200 guests. 1 complicated family tree. SeatPlan.io handled all of it seamlessly.”
Rebecca
Non-Profit Program
Good causes
seat here.
Hospitals, research funds, schools, animal shelters and congregations plan their events on SeatPlan.io. Approved non-profits get Event & Venue Manager free for a year.
Design free.
Pay when you're ready.
Try the full designer with no limits. Only pay when you want to save or collaborate.
Registered non-profit or charity? Apply for a free co-branded Event & Venue Manager pass →